Gym Management
May 31, 2019

WODHOPPER’s Record Keeping & Accounting Feature: An Easy Process To Increase Gym Efficiency and Profitability

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WODHOPPER is much more than your average run-of-the-mill gym management software.

WODHOPPER also serves as a gym payment software, helping gym owners easily manage memberships and assisting coaches in customizing workouts and tracking athlete performance.

But the software isn’t simply a membership dashboard. It’s an all-encompassing tool to help your business thrive.

Today we’re going to dive into WODHOPPER’s record keeping and accounting features and learn how they help reduce the friction inherent in onboarding members and collecting consistent payments.

Money Matters. Does Your Gym Management Software Help You Make More?

We love working with gym owners who started their own business because of a passion for functional fitness. And boxes really do provide immeasurable value:

By building outstanding, supportive communities and helping people live healthier, fitter lives, every box plays its own little part in making the world a better place.

Gym owners and coaches are often the main reasons athletes first choose to join boxes. The passion is contagious and palpable.

But the survival of a box is ultimately dependent on people joining and paying their membership fees.

And in order to make sure that the membership base grows and the money flows, you need to make sure you’re equipped with the following:

  1. An easy way to enroll new members, ideally without having to rely on reams of paperwork.
  2. The ability to make billing extremely easy (or even automatic) for members, through a gym payment processor, and gym credit card processing.
  3. Gym revenue management and reporting software: Access to a clear financial picture of the gym’s financial data, with the ability to see which members owe money or have been declined, and who may be nearing a possible membership renewal.
  4. A view of upcoming billing.

Without having a clear handle on those four crucial elements, it’s difficult to have confidence that your gym will be able to keep the lights on for the foreseeable future.

Thankfully, WODHOPPER’s record keeping and accounting features offers all of that and more.

Let’s check out the feature!

WODHOPPER provides Gym Billing Software and Automatic Payment Processing

Automatic payment processing saves time and provides peace of mind. If you make use of this feature, you won’t have to worry about late or missed payments because your members will be set up to auto bill each month.

Since the billings and payments are automated, you will also have the ability to view all upcoming payments and when they will take place. This will save you the massive headache of wondering when a member will decide to pay up.

In addition, you will receive immediate alerts if a payment is declined, which gives you the ability to follow-up with a member before their payment becomes overdue.

Gym POS Software for Gym Merchandise Sales

WODHOPPER also serves as built in gym POS software.

The Automatic Payment Processing feature allows incidental charges and retail sales to be combined with monthly billings. Merchandise and supplement sales are often lucrative revenue sources for gyms. WODHOPPER can be used as a built in POS system to support these revenue streams, and simplifies the process by tacking on any sales to the automated monthly due payment. That way, instead of charging a member on the spot, you can start a tab for them that they can settle when they pay their membership does.

This helps you cut down on merchant fees and allows you to conveniently charge your members for their purchases without them having to pull out a credit card. In addition, it saves you, the gym owner, time and money.

WODHOPPER onboarding

WODHOPPER serves as gym reporting management software, making it easy to onboard members and collect payments.

Paperless Enrollment: The Easiest Onboarding You Can Imagine

Paperless Enrollment is the ultimate time-saver—but it also makes member onboarding easier.

Check out this video to see how easy paperless membership enrollment with WODHOPPER really is:

Not only that, but since WODHOPPER will store all of a member’s crucial membership information, it decreases the friction that would be inherent in storing client information in a file cabinet, a computer folder or an additional software program.

When we say “all of a member’s crucial membership information,” we mean it:

Members can choose to go completely paperless, and WODHOPPER will allow them to sign electronic waivers and agreements in addition to submitting important health assessment documents.

WODHOPPER waiver signing

Gym owners using WODHOPPER have access to just about any piece of information they could need

Track from Anywhere

Perhaps the most important aspect of owning and running a gym is having access to crucial data that allows you to monitor the health of your organization.

And that health starts with your members.

WODHOPPER’s record keeping and accounting features provides gym owners with instant access to all of this data.

It’s easy to see which members owe money and whether their payments are overdue. You also get a more holistic picture of your member base, as the feature shows who is nearing the end of a membership and could be renewed.

All of this information is also available offline, which means you can manage your business from anywhere.

Gym Accounting Software: Revenue Reports

WODHOPPER also gives gym owners access to their gym’s monthly revenue reports, which provide the ultimate picture of gym expenses as well as how the gym is performing.

These reports are extremely detailed, and provide all the information a gym owner needs to be able to make educated decisions on how and where to allocate funds. Great fitness accounting software is absolutely crucial for any gym that wants to grow.

Here’s a sample revenue report:

WODHOPPER revenue report

Updates from WODHOPPER Version 30.8

Our most recent software update simplifies membership suspensions, allowing owners to set future suspension periods and automatically calculate prorations. No calculator or spreadsheet required!

Many gyms struggle to when it comes to implementing processes that simplify member management to such a degree. WODHOPPER makes it easy.

An All-In-One Solution for Gym Profitability and Efficiency

WODHOPPER is designed to make gym ownership and gym membership as easy as possible.

It’s 2019, and no one wants to carry around important documents and sign paper waivers that get lost in a file cabinet.

But even most technology only solves this problem marginally: manually updated spreadsheets to track financial metrics and third party accounting software can make digging through a computer just as disorganized as digging through a file-room.

WODHOPPER offers every feature a gym owner needs in one program. Request a Demo to learn more about how WODHOPPER makes gyms more profitable and efficient.

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